From first walk to live register.
One team plans, captures, processes and registers the site — each stage and its deliverable are set out below.
Plan
Every engagement starts with the purpose of the record — an inspection, a handover, an upgrade, ongoing asset management — and agreement on the areas, asset types and recording standard.
Capture
Our team walks the site with the appropriate equipment — floors, plant rooms, car parks, roof spaces, grounds.
Register & verify
viabo's team registers every in-scope asset in the record — cameras, services, plant, racking, lighting, fixtures — with category, attributes, condition and a visual record, and attaches the documents that belong to it. The client team reviews the result and signs it off.
Manage & keep current
The register supports day-to-day work: search, measure, annotate and share. When the site changes, viabo recaptures and brings the register up to date — with dates compared side by side.
Platform capabilities
Everything happens inside a measurable, accurate record of the site, in a browser, for every authorised user.
How engagements are structured
Most clients start with one site and expand once the value is clear.
Capture project
A one-off project to plan, capture, register and deliver the site record and asset register.
Platform subscription
Ongoing access, hosting and support for the client team, with register updates as the site changes.
Recapture
Scheduled or on-demand recaptures to keep the record current — after works, for inspections, or on an agreed cycle.
Works with existing systems
viabo complements, rather than replaces, established maintenance, asset and finance systems. Existing lists are imported and registers exported in open formats, giving those systems reliable, current data.
Client data ownership
Captures and registers belong to the client. Access is controlled per organisation, per site and per user; data is hosted in-region; and data can be exported or removed at any time.
Start with one site.
The building with the biggest gap between what is documented and what is there is usually the best place to begin.